Google Calendar Integration

How to set up and use the direct integration with Google Calendar to bring meeting times into Produce8.

Table of Contents

  1. About the Google Calendar Integration and "Time In Meetings"
  2. Setup: Adding the Google Calendar Integration to your account
  3. Setup: Adding the Direct Integration (calendar events) to an existing Google Calendar App
  4. Authorizing the Google Calendar Integration 
  5. Removing the Google Calendar Integration 
  6. Using Google Calendar "Time In Meeting" data

About The Google Calendar Integration and "Time In Meetings"

Google Calendar is one of the calendar tools you can integrate directly with Produce8, providing a comprehensive view of your scheduled events alongside your digital activity. This integration enables you to distinguish between planned and actual activities throughout your day.

The Produce8 Browser Extension and Desktop Extension allow you to connect to Google Calendar and follow the number and duration of your interactions/views with Google Calendar. In addition the direct integration provides an additional data point:

  1. Time In Meetings - time spent in internal or external planned calendar entries is shown on user Timeline, and is used to calculate Workspace Metrics, Daily Insights, and Goals. 

Adding The Google Calendar Integration To Your Account

If you don't already have a Google Calendar app in your Produce8 account, then follow these steps to create a new app.

If you have already a Google Calendar app in your account, then skip to the next section to add the Direct Integration (Calendar Events) to the existing app.

  1. Navigate to the Apps Settings page in your Produce8 account by clicking your avatar/name at the top right of the page and selecting Apps.
  2. Click Add an App.

    add an app
  3. Use the search bar to find Google Calendar, then select it by clicking the checkbox and click Create 1 App.

    Create an app- google calendar
  4. Choose the Workspace(s) that you want Google Calendar activities to be displayed in, then click Add to Workspaces at the bottom of the page.

    pick your workspaces
  5. Success! Now that you've created the Google Calendar App, click Configure to complete the authorization flow to connect to your Google Calendar account. (Skip to the Authorizing the Google Calendar Integration section below.)

Adding The Direct Integration To An Existing Google Calendar App 

Follow these steps if Google Calendar has already been added to your Produce8 account. 

  1. Navigate to the Apps settings page in your Produce8 account by clicking your name at the top right of the page and selecting Apps
  2. Find and click on Google Calendar in the list of apps.
  3. Click Get Connected next to Direct Data Sources.

    adding direct data source - google calendar
  4. Select Approve your Google Calendar Connection and follow the steps in the next section of this article.

    Approve your google calendar connection

Authorizing The Google Calendar Integration 

  1. When you Configure/Approve your Google Calendar connection, you will be redirected to the Google login page. Choose your account and select it to continue.

    Sign in with Google
  2. Next, follow the prompts to sign in with Google.
    sign in with google 2
  3. On the confirmation screen, click Allow to give Produce8 permission to connect to your Google Calendar.
    calendar permissions
  4. Pick your Calendars that you want to include. Select Done when finished.

    pick your calendars
  5. Success! Click Close on the confirmation screen.
  6. You will now see your Direct Integration Sources in the Google Calendar App under Direct Data Sources.

    connected data sources - google calendar

Removing the Google Calendar Integration

In order to remove the Google Calendar Integration:

  1. Navigate to the Apps settings page in your Produce8 account by clicking your name at the top right of the page and selecting Apps
  2. Find and click on Google Calendar in the list of apps.
  3. Click the ellipses (...) to the right of Direct Data Sources and select Delete My Connection.

    delete my connection - google calendar
  4. Select Yes, Delete My Connection on the confirmation screen.

    Are you sure - removing google calendar
  5. Watch for the green Hooray! message for confirmation that you've successfully disconnected. This means that Produce8 can no longer receive your Google Calendar Events data.
    Hooray - google calendar removed

Using Google Calendar "Time In Meetings" Data

Time In Meetings "Daily Insight"

With our calendar app direct integrations (Google Calendar and Microsoft Outlook), we've introduced a new metric, Time In Meetings. Your time in planned external and internal meetings will be included in the Time In Meetings metric on your Produce8 Homepage, categorized under Your Time Breakdown.

As with other Personal Insights, you can use the date picker to view previous days and./or toggle between Daily and Weekly totals. 

time in meetings - personal insights

Time In Meetings Time Series 

There are two ways to to view your Time In Meeting details:

  1. Click the Time In Meetings tile on your Personal Insights dashboard on your homepage in the Produce8 web app.
    1. The graph illustrates the total Time In Meetings aggregated daily and weekly, encompassing focus time, internal, and external meetings. You can utilize the dropdown menu on the left to toggle between daily, weekly, or specific weekday views.
    2. You have the flexibility to view your data over several time intervals ranging from 1 week to 3 months.  

      Time In Meetings Tile breakdown
  2. Additionally, within the Top Apps list, a dedicated tab for Calendar Events will mirror the data provided in the Time In Meetings Time Series. Use the dropdown on the right to toggle between Total Meeting Duration, Total Meetings, and Average Meeting Duration.

    Top Apps - Calendar events tab

Setting Goals For Time In Meetings

There are two ways you can set Goals for Time In Meetings. 

  1. You can set a Goal to target a maximum or minimum time in meetings per day or week. For more details on setting Goals, click here.

    Time in meetings Goal
  2. By selecting App Usage and selecting Google Calendar, you can set a Goal for Time in App, Time In Meetings, or App Views.

    Google Calendar Goals