Workspaces
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      A guide to your Personal Workspace

      How to how to set and use your private Timeline in your Personal Worksapce.

      1. What is a Personal Workspace?
      2. Navigating your Personal Workspace
      3. How to use your Personal Workspace
      4. Configuring your Personal Workspace

      What is a Personal Workspace

      Your Personal Workspace allows you to curate your own set of App subscriptions in private so that you can visualize, understand, and optimize your own working patterns. Your Personal Workspace is accessible, visible, and customizable by you alone.

      Click here for more info about the differences between a Personal and Shared Workspaces.

      Navigating your Personal Workspace

      Your Personal Workspace cannot be accessed or configured by anyone else in your organization's Produce8 account. You can access your Personal Workspace by clicking the icon with the lock above it in your Home Screen.

      Your Workspace will look like this:



      Your Personal Workspace has the following features & components:

      • Activity Stream: A list of your activities in each App as it happens.
      • Timeline: A visual representation of your working patterns over the timeframe you define (hours, days, or weeks). Your Timeline has two swim-lanes: Views and Calls. When Views and Calls overlap, it indicates that you are interacting with other tools while on a call. This could mean you're screen sharing and presenting or it could mean you are interacting with other work tools while in a meeting. 
      • Metrics: Some calculated totals that can help you understand how you spend your time. See which Apps you use most, and how much (frequency and duration) you interact with each each one over a specific timeframe.
      • Apps Connections: Manage all of data sources (the Apps that you've chosen to follow) for your Personal Workspace.
      • Filter: Use the filter to hone in on specific apps and workflows.

      How to use your Personal Workspace

      You can use your Personal Workspace anyway you like to visualize your workday, understand how you interact with your tech stack, and to uncover patterns of focus, interruption, and distraction.  

      Produce8 exists to help individuals and teams to create space to do great work. With this in mind, use your Personal Workspace to gain a deep understand of what drives your success what might hold you back. Does the evidence (the data you see reflected in your Timeline) match how you think you work? 

      Some of the questions you can ask are: 

      • What should my work day look like vs what it actually looks like?
      • What does my best work look like and how can I do more of it?
      • What do my worst days look like and how can I do less of that?
      • Am I being distracted by collaboration tools or meetings?
      • When am I the most productive and focused during the day?

      Once you can answer some of these questions, you can make changes to how you work or make recommendations for your team.  And once you make those changes, you can assess their impact.  

      How to configure your Personal Workspace

      You may have been prompted to follow some Apps and add them to your Personal Workspace when you first joined your team's Produce8 account.  But if you didn't, not to worry, it's easy to manage your Personal Workspace's data sources by adding, removing, or updating the Apps that you follow.

      It is recommended to pick your most commonly most used work tools to curate your Personal Workspace. For example, your email, meeting platform, messaging platform & system of record for task or project management. 

      You can also add any apps that you're interested in understanding how you use. Your Personal Workspace is visible only to you so you can use this space to personalize how you view your working day.

      Follow an existing data source

      You should start by reviewing the Apps that already exist in your account. Your account Owner(s)/Admin(s) may have already added some of your team's most commonly used tools and all you need to do is connect to them:

      1. Within your Personal Workspace, click Actions.
      2. Click Follow more Apps! and find the App you want to connect to.
      3. Click ">"next to the item in the list to see all of the available Subscriptions available for that App.
      4. Check the box(es) for the subscription(s) that you want to connect to.
      5. Click Subscribe to Selected to complete the process, then Done on the "Finished!" page to exit the flow.

      Create a new data source

      If you don't see the App that you want to follow in Produce8, then you can create a new one by clicking Create new app and then following the prompts to connect a new data source.   

      For more detailed instructions, see Connecting to your Work Apps



      If you are unable to add any more Apps, you've likely reached your account's limits. In order to increase these limits, please contact your account owner and encourage them to reach out to us for help!

      Removing data sources

      You can remove data sources from your Personal Workspace if you no longer want to see their activity. For example, your team may no longer use a certain tool or you are not interested in the data showing up in your personal workspace. To do this, you will need to follow these steps:

      1. Go to your Personal Workspace within the Produce8 Web App.

      2. Select Data Sharing.

      3. You will be presented with a list of all current Apps. Next to each of them there will be a drop down that either says 'Active' or 'Disabled'. If it says Active then the activity will currently be showing in your timeline. 

      4. To remove an App's activity, toggle from Active to Disabled.

      5. Done! You will no longer see activity from the selected Apps in your feed.

      If at any time you wish to re-add them then you can do toggle the Apps back to active following the same steps as above.